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1823 14th St
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Phone : (916) 324-1353
or Toll Free:
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Caltrans Architectural and Engineering Contract Information

 

Updated 5/17/13

Welcome to the Caltrans Architectural and Engineering (A&E) Contracts web page. This page offers links to documents and other information to assist consultants.

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Announcement to Transportation Contracting Industry Partners and Stakeholders--June 22, 2012

    

AASHTO'S AUDIT GUIDE

Caltrans Letter Regarding Revised Audit Guide

AASHTO Audit Guide

 

REGULATIONS

The Department adopted regulations establishing procedures for selection of private architects and engineers. The text of these regulations can be found via the following link under Title 21, Public Works; Division 2, Department of Transportation; Chapter 12, Selection Process for Private Architectural and Engineering Firms.

Link to Regulations

 

CONTRACT INFORMATION

• A&E Look Ahead Report (Updated 5/21/13)

• A&E Contracts Currently Being Advertised (including Public Private parterships and Design Build Projects

   

  • Instructions to View/Search Caltrans A&E Contracts Advertisements   (Updated 2/25/11)
  • Bidders list will be posted on BidSync at least once during the solicitation process.  Caltrans advises that prospective consultants periodically check Bidsync for modifications to solicitation documents.  Caltrans is not responsible for a prospective consultant’s misunderstanding of the solicitation or nonresponsive submittal due to failure to check BidSync for updates or addenda to solicitation documents and/or other information regarding the solicitations.  Failure to periodically check these websites will be at the consultant’s sole risk. 
• A&E DBE/UDBE/SB/DVBE Commitment for Awarded Contracts FY 12/13 (Updated 5/16/13)

OUTREACH EVENTS

• District 4 Outreach Agenda--February 20, 2013--Water Quality
  • Sign-in Sheets
  • Presentation
  • Questions and Answers (Q&A)
• District 8 Outreach Agenda--January 31, 2013--Biological Wildlife Studies
• Sign-in Sheets
• Questions and Answers (Q&A)
• Map
• District 8 Outreach--January 31, 2013--Claims and Scheduling
  • Sign-in Sheets
  • Presentation
  • Questions and Answers (Q&A)

DISTRICT/REGION CALMENTOR SITES 

• District 4
• North Region
• Central Region
• Southern Region
• District 11

FREQUENTLY ASKED QUESTIONS (FAQ'S)

• A&E FAQ's

 

GENERAL INFORMATION

• A&E Consultant Process Flow Chart 2007 (MS Word Document)
• Conflict of Interest Rules for Former Employees (Revised 4/5/13)
• Consultant Accounting and Audit Guidelines
  Important information you need to know if your firm is being audited.
• Consultant Guidelines for Prevailing Wage and Labor Compliance (PDF)
• Travel Guidelines for Consultants

RFQ INSTRUCTIONS

• Statement of Qualifications Submittal Instructions and General Contract Process Information (Rev. 2/28/13) PDF
  
• SOQ Responsiveness Checklist (Rev. 9/30/09) PDF

Evaluation Forms

• Statement of Qualification - Initial Evaluation, ADM 2027 (Rev.  10/12/12)
• Statement of Qualification - Initial Evaluation--CONSENSUS, ADM 2027 (Rev. 10/12/12)
• Interview - Final Evaluation - Presentation and Interview, ADM 2028a (Rev. 10/12/12)
• Interview - Final Evaluation - Presentation and Interview--CONSENSUS, ADM 2028a (Rev. 10/12/12)
• Interview - Final Evaluation - Interview Only, ADM 2028b  (Rev. 7/14/09)
• Interview - Final Evaluation - Interview Only--CONSENSUS, ADM 2028b (Rev. 3/14/12)

FORMS REQUIRED WITH SOQ

• SF330 - Architect - Engineer Qualifications

GOAL REQUIREMENTS

State

• STD 840 - DVBE Participation Requirements/Instructions (Rev. 9/01/09)
• GSPD 105 Bidder Declaration

Federal

• ADM0227F-A&E - Disadvantaged Business Enterprise (DBE) Information/Underutilized DBE (UDBE) Participation
• ADM0312F - Bidder/Proposer Underutilized Disadvantaged Business Enterprise (UDBE) Good Faith Efforts Documentation
• ADM3069 - Disadvantaged Business Enterprises Utilization Report

COST PROPOSAL DOCUMENTS

• Documents Required Prior to Cost Negotiation Meeting (Rev. 3/29/13) PDF
• CPA Workpaper Review - Most Frequent Issues
• ADM2032 - Cost Plus Fixed Fee Cost Proposal (Updated 10/12/12)
• ADM 2033 - On Call Cost Proposal (Word 2003 format) (Updated 10/16/12)
• ADM 2033 - On Call Cost Proposal (Excel 1997 format) This cost proposal format is for construction inspection contracts and surveying contracts.
  Use this format only for construction inspection and surveying contracts. Instructions are forthcoming. (Updated 10/4/12)
• ADM 2033 - On Call Cost Proposal ODC's (Excel 2003 format) (Updated 10/12/12)
• ADM 2034 - Firm Fixed Price Cost Proposal
• ADM 2035 - Milestone Cost Proposal

INVOICE FORMS AND INSTRUCTIONS-(Excel 1997 Format)

Forms

• Invoice-Fixed Rate Comp (Updated 10/17/12)
• Invoice-Cost Per Unit Work (Updated 10/17/12)
• Invoice-Cost Plus Fixed Fee (Updated 10/17/12)
• Invoice-Firm Fixed Price (Updated 10/17/12)
• FFP Hours Report
• FFP Personnel List
• Contract Summary

FORMS REQUIRED FROM AWARDED CONSULTANT

• ADM 2046, Small Business Questionnaire
• STD204 - Payee Data Record (Revised 6/2003)

CONTRACT BOILERPLATE

• Federal funded (Updated 4/23/13)
• Project Specific and State funded (Updated 4/23/13)

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