Caltrans Architectural and Engineering Contract Information

 

Updated 02/04/10

Welcome to the Caltrans Architectural and Engineering (A&E) Contracts web page. This page offers links to documents and other information to assist consultants.

 

PRESIDIO PARKWAY PROJECT  

Link to Request for Qualifications (RFQ)   NEW

 

AASHTO'S DRAFT AUDIT GUIDE

This is the final draft version of the AASHTO Audit Guide.  The AASHTO and FHWA are not soliciting feedback anymore, so it's purely informational at this time until it's voted as a final guide sometime in October.  Once the final Audit Guide is available, it will be posted on this web page to replace the final draft version.

Link to Draft AASHTO Audit Guide

 

REGULATIONS

The Department adopted regulations establishing procedures for selection of private architects and engineers. The text of these regulations can be found via the following link under Title 21, Public Works; Division 2, Department of Transportation; Chapter 12, Selection Process for Private Architectural and Engineering Firms.

Link to Regulations

 

CONTRACT INFORMATION

• Request for Qualifications (RFQ) for Presidio Parkway Project    NEW

• A&E Contracts Currently Being Advertised

• Awarded A&E Contracts FY 09/10 (Updated 2/04/10)
• A&E Look Ahead Report (Updated 02/04/10)

FREQUENTLY ASKED QUESTIONS (FAQ'S)

• A&E FAQ's

 

GENERAL INFORMATION

A&E Consultant Process Flow Chart 2007 (MS Word Document)

• Consultant Accounting and Audit Guidelines
  Important information you need to know if your firm is being audited.
• Consultant Guidelines for Prevailing Wage and Labor Compliance (PDF)
• Travel Guidelines for Consultants

RFQ INSTRUCTIONS

• Statement of Qualifications Submittal Instructions and General Contract Process Information
  (Rev. 1/29/10) PDF
• SOQ Responsiveness Checklist (Rev. 9/30/09) PDF

Evaluation Forms

• Statement of Qualification - Initial Evaluation, ADM 2027 (Rev.  7/14/09)
• Interview - Final Evaluation - Presentation and Interview, ADM 2028a (Rev. 7/14/09)
• Interview - Final Evaluation - Interview Only, ADM 2028b  (Rev. 7/14/09)

FORMS REQUIRED WITH SOQ

• SF330 - Architect - Engineer Qualifications

GOAL REQUIREMENTS

State

• STD 840 - DVBE Participation Requirements/Instructions (Rev. 9/01/09)
• GSPD 105 Bidder Declaration

Federal

• ADM0227F-A&E - Disadvantaged Business Enterprise (DBE) Information/Underutilized DBE (UDBE) Participation
• ADM0312F - Bidder/Proposer Underutilized Disadvantaged Business Enterprise (UDBE) Good Faith Efforts Documentation

COST PROPOSAL FORM

• ADM2032 - Cost Plus Fixed Fee Cost Proposal
• ADM 2033 - On Call Cost Proposal (Word 2003 format)
• ADM 2033 - On Call Cost Proposal (Excel 1997 format) This cost proposal format is for construction inspection contracts and surveying contracts.
  Use this format only for construction inspection and surveying contracts. Instructions are forthcoming.
• ADM 2033 - On Call Cost Proposal ODC's (Excel 2003 format)
• ADM 2034 - Firm Fixed Price Cost Proposal
• ADM 2035 - Milestone Cost Proposal

INVOICE FORMS AND INSTRUCTIONS-(Excel 1997 Format)

Forms

• Invoice-Fixed Rate Comp
• Invoice-Cost Per Unit Work
• Invoice-Cost Plus Fixed Fee
• Invoice-Firm Fixed Price
• FFP Hours Report
• FFP Personnel List
• Contract Summary

Instructions

• A&E Invoice Task Force Report

FORMS REQUIRED FROM AWARDED CONSULTANT

• ADM 2046, Small Business Questionnaire
• STD204 - Payee Data Record (Revised 6/2003)

Files with the "PDF" notation are in Adobe PDF format and will require the current version of the Adobe Reader to view and print the file. This is freeware and can be dowloaded and installed by clicking here.